FOX
HILL HISTORICAL SOCIETY, INC.
CONSTITUTION
AND BY-LAWS
February 2004
This organization shall be known as the Fox Hill Historical Society, Inc. (hereinafter called FHHS).
Article II
Objective
Section 1. It shall be the purpose and objective of this society to collect, preserve, and document all the available historical and genealogical material connected with, or associated with, the history and families of Fox Hill as set forth in the Articles of Incorporation and said purposes and objectives shall conform to the provisions of Section 501 (c) (3) of the Internal Revenue Code.
Section 2. FHHS
is not organized, nor shall it be operated for pecuniary gain or profit, and it
does not contemplate the distribution of gains, profits or dividends to be
members thereof, or to any private individual.
The property, assets, profits and net income of FHHS shall never inure to
the benefit of any director, officer, or member thereof, or to be benefit of any
private individual.
Article III
Membership
Section 1. Any person interested in the History and/or Family Genealogies of Fox Hill is eligible to apply for membership.
Section 2. Each member shall have the right to cast one vote at any regular or special meeting of members on any motion that may be properly brought before such meeting, including the election of Officers and Directors. A vote of the majority present at each meeting is required to pass a motion.
Section 3. Membership dues are to be paid the first meeting in January of each year.
Dues are $15. 00 a year for each household.
Article IV
Board
of Directors and Officers
Section 1:
Directors
A Board of Directors elected by the general membership shall govern FHHS. The Board shall consist of the President, Vice President, Secretary, Treasurer and Historian who are elected for two-year terms.
Section 2:
Officers
The Officers shall be the President, Vice-President, Secretary, Treasurer and Historian. If any officer or member of the Board is unable or unwilling to complete his or her term of office, the Board may appoint a member from the general membership to fill the term. If the President is unable or unwilling to fulfill his or her term, the Vice President shall automatically assume this office, and the Board shall appoint a new Vice President. Any member is eligible to server as an officer.
Section 3:
Resignations
Any Officer may resign at any time by giving written notice to the President and/or Board of Directors of FHHS. Any such resignation shall take effect at the date of the receipt of such notice or at any later time specified and, unless otherwise specified, the acceptance of such resignation shall not be necessary to make it effective.
Section 4: Elections
The Executive Board of FHHS shall consist of the officers. The Board shall be chosen by ballot and shall serve for a period of two years. An officer may succeed himself (or herself) only once, unless by the unanimous consent of the members present at the election meeting. Elections shall be held at the October meeting prior to the two‑year term expiration. The Term of office is from January to December.
Article V
Duties and
Responsibilities of the Board of Directors and Officers
Section 1:
President
The President shall be the chief presiding officer of the Board of Directors
of the FHHS. He/she shall be responsible for leading ad conducting meetings,
appoint and work with all committees.
Section 2:
Vice President
The Vice-President in the absence of the President shall assume the
President's responsibilities and authority.
He/she sets the agendas and schedules all FHHS meetings and assists the
President as needed.
Section 3:
Secretary
The Secretary shall record minutes and provide copies by next meeting for each
member. He/she will receive all
funds due FHHS and provide receipts giving a copy of each to the Treasurer.
Section 4:
Treasurer
The Treasurer will open a checking account with a bank, and maintain the record
of membership. He/she will maintain
a record of all income (dues, etc.) to
FHHS. Assisted by other officers,
the Treasurer will disburse all required payments.
The President and Treasurer will be co-signers to access the checking
account.
Section 5:
Historian
The Historian will record all activities of the Society for a permanent record.
Article VI
Meetings
Section 1. FHHS may hold regular meetings once every month.
Section 2. Four meetings a year must be held.
Section 3. Notice is given in advance by phone message or email. A sign is posted a week in advance of the meeting.
Article VII
Amendments
Section1. Amendments to this Constitution and By‑Laws may be made at a regular meeting of the FHHS and by majority of the voting members present.
Section 2. Such proposed amendments must have been submitted in writing and read at a previous regular meeting.
Section 1. The President, with the approval of the Board of Directors, shall appoint chairmen of Standing Committees who, in turn, may select their own committee members with recommendations and suggestions from the Board. Terms of office shall be for one (1) year, or until their successors are appointed. There is no limit on the number of consecutive terms Committee chairmen or members may serve.
Section 2. The President, with the approval of the Board of Directors, may appoint Special Committees whose terms of office will be determined by the length of the assignment to be done.
Section 3. The Standing Committees may be as follows and may include such other committees as may be constituted by the Board of Directors to carry out the functions of FHHS.
Genealogy Committee will collect, preserve, and document Fox Hill Families Genealogy. Consult with the President or Vice President about conducting seminars and workshops on family genealogy.
History Committee will collect, preserve, and document Fox Hill History. Consult with the President and Vice President about conducting seminars and workshops.
Ways and Means Committee shall plan fund raisers and assist the Treasurer in the preparation of financial reports, and make recommendations and carry out plans for obtaining financial support for the FHHS.
Nomination Committee will be appointed annually appoint, not later than four (4) months prior to the anniversary meeting of members, a Nomination Committee, to consist of no fewer than three (3) members. The names of the members of the Nomination Committee shall be made known to the members at a regular meeting of members, not later than one (1) month after the Nomination Committee has been constituted. Suggestions for nominations of Officers/Directors may be submitted to the Nomination Committee by any member of the FHHS.
Article IX
Dissolution
Upon the dissolution, or upon abandonment, the assets of FHHS remaining after payment of, or provision for, all debts and liabilities of this FHHS, shall be donated to such corporation or corporations, association of associations, fund or funds, or foundation or foundations as may be designated to receive said assets, subject to the order of a Court as provided by law; provided, however, that none of such assets shall be donated to any organization other than one organized and operated exclusively for one or more of the purposes set forth in Section 501 (c) (3) of the Internal Revenue Code of 1954 or corresponding provisions of any subsequent Federal Tax laws.
Article X
Requirements to be exempt as an Organization
described in section 501(c)(3) of the Internal Revenue Code
Section 1. Said organization is organized exclusively for charitable, religious, educational, or scientific purposes, including, for such purposes, the making of distributions to organizations that qualify under section 501(c)(3) of the Internal Revenue Code, or the corresponding section of any future federal tax code.
Section 2. No part of the net earnings of the organization shall inure to the benefit of, or be distributable to its members, trustees, officers, or other private persons, except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in section 1 hereof and in article II of this constitution.
Section 3. No substantial part of the activities of the organization shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the organization shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of or in opposition to any candidate for public office.
Section 4. Notwithstanding any other provision of these articles, the organization shall not carry on any other activities not permitted to be carried on (a) by an organization exempt from federal income tax under section 501(c)(3) of the Internal Revenue Code, or the corresponding section of any future federal tax code, or (b) by an organization, contributions to which are deductible under section 170(c)(2) of the Internal Revenue Code, or the corresponding section of any future federal tax code.
Section 5. Upon the dissolution of the organization, assets shall be distributed for one or more exempt purposes within the meaning of section 501(c)(3) of the Internal Revenue Code, or the corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for a public purpose. Any such assets not so disposed of shall be disposed of by a Court of Competent Jurisdiction of the county in which the principal office of the organization is then located, exclusively for such purposes or to such organization or organizations, as said Court shall determine, which are organized and operated exclusively for such purposes.